Capture every lead
Import a CSV, add deals manually, or send interested replies from Smartlead into the sales board.
Built for hood cleanersCRM + follow-up automationGoogle review growth
Turn hood cleaning dates into repeat revenue and Google reviews.
HoodCRM gives hood cleaning companies a simple pipeline, service-date tracking, automated Gmail follow-up, Google review requests, and schedule efficiency recommendations in one place.
24/7
pipeline visibility
0
missed due dates
5★
review requests
Example Company
Deals
18 active deals+ Deal
New Lead
+$1,200 • 1
Summit Grill
$1,200
New inquiry
Quote Sent
+$900 • 1
Copper Range Cafe
$900
Follow up today
Won - Awaiting First Service
+$1,450 • 1
Blue Line Kitchen
$1,450
Ready to schedule
2nd Cleaning Due
Riverbend Diner
Aug 122nd Cleaning Scheduled
Market Street Tavern
Aug 15Established Customer
North Ridge Bistro
Sep 02Built around the work hood cleaners repeat every month, quarter, and year.
RestaurantsHotelsSchoolsFranchises
How it works
A cleaner workflow for the jobs that should never slip.
Track service dates
Last service date, next service date, and frequency keep every customer in the right retention window.
Automate the follow-up
HoodCRM queues Gmail emails for booking, reminders, Google reviews, referrals, and winback messages.
Product view
See the pipeline, then let the backend follow up.
Users work from a simple board or sortable table. The workflow engine watches service dates and prepares the next email sequence in the background.
Drag deals between stages
Sort customers by service date
Drive Google reviews
Check route efficiency
Workflow
Date-based retention
-7d
Before Next Service Date
Ask the customer to confirm their next hood cleaning.
-2d
Before Next Service Date
Send a final reminder before the scheduled service date.
+0d
After Last Service Date
Request a Google review once the cleaning is complete.
+5d
After Last Service Date
Ask for referrals or pitch an annual agreement.
Features
Everything needed for a focused retention engine.
HoodCRM is intentionally narrow: sales intake, customer tracking, service-date automations, Google review generation, and a simple client-facing CRM.
Sales and retention pipelines
Table and board CRM views
CSV customer import
Smartlead webhook intake
Google address search
Google review request campaigns
Schedule efficiency recommendations
Date-based workflow scheduling
Gmail sending from each client inbox
Made-up example
A customer due next month should never go quiet.
The homepage examples use fictional companies only. They are not pulled from your CRM or any client account.
Customer
Example: Pine Table Grill
Next service
September 14, 2026
Workflow
Booking email 7 days before service
Review ask
Google review request after cleaning
Recommendation
Move near two nearby fictional jobs
FAQ
Common setup questions.
Can clients change automations?+
No. Clients can manage deals, settings, Gmail, and their pipeline. Workflow editing stays in the admin side for now.
Can Smartlead send leads into HoodCRM?+
Yes. HoodCRM can receive interested Smartlead replies and create or update a sales deal in New Lead.
Do emails send from the customer's Gmail?+
Yes. Each client connects their own Gmail account so emails send from their actual business inbox.
What drives the automated emails?+
The retention workflow uses last service date and next service date, so reminders and Google review requests are tied to the real cleaning cycle.
Start simple